Officer Descriptions

All Officers are required to do the following: Assist other Officers, uphold the good name of Tau Beta Pi, help with mail-outs by sealing, stamping, and addressing envelopes, attend member meetings and electee meetings if possible, and notify webmaster of all necessary website changes. Detailed officer position guidelines can be found here.

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President

The President shall be an ex officio member of all committees, shall see that the other Officers of the Chapter perform their duties, shall be responsible for any course of action that the Chapter takes, shall be responsible for planning and conducting meetings, and shall see that each Officer and committee chairman is provided with a written list of specific duties for which each is responsible (Officer Guidelines). A copy of the Officer Guidelines shall be placed in the President's Book and saved on the Chapter's computer. The President shall serve a two-semester term.

Vice-President

The Vice-President assists the President in all society business, conducts meetings in the President's absence, shall be responsible for reserving meeting rooms, shall be responsible for compiling the Chapter's resume book, shall plan and promote the Member/Candidate social, and shall have as a special duty the advancement of the technical and professional education of the active members. The Vice-President shall serve a two-semester term.

Recording Secretary

The Recording Secretary shall be responsible for gathering information from other Officers to create agendas for all meetings, shall be responsible for recording and maintaining a record of the minutes taken at all Chapter meetings, shall be responsible for maintaining the roll and record books of the Chapter as obtained from the Secretary of the Association, shall be responsible for keeping, in a suitable holder, the issues for the last three years of THE BENT and THE BULLETIN for use of the members of the Chapter. If Recording Secretary is not in attendance at a meeting, the President shall appoint an alternate to record the minutes. The Recording Secretary shall serve a two-semester term.

Corresponding Secretary

The Corresponding Secretary serves as the Secretary of the Advisory Board, shall carry on such other correspondence of the Chapter as the President may direct, and shall be responsible for completing all paperwork required by the Association. The Corresponding Secretary shall serve a two-semester term.

Treasurer

The Treasurer shall be responsible for all financial matters including reimbursements, dues collection and tracking, and bill payments and shall be responsible for completing the end of the year financial report and submitting it to the Association. The Treasurer manages two accounts: the Chapter's own checking account and the college supplied foundation account. The Treasurer shall serve a two-semester term.

Historian

The Historian shall be responsible for attending Chapter meetings, socials and service projects and taking pictures (or if the Historian cannot attend, shall be responsible for ensuring pictures are taken) and shall be responsible for collecting Chapter project reports from other Officers and preparing the Annual Report, due to the Association by June 1. The Historian shall serve a two-semester term.

Vice-President of Electees (2)

The Vice-Presidents of the Electee Process shall be responsible for the recruiting and initiation of new members, shall oversee the completion of requirements for all electees, and shall ensure that each candidate accepting election receives copies of the Constitution and Bylaws and Eligibility Code of the Tau Beta Pi Association. The Vice-Presidents of the Electee Process shall serve a one-semester term.

Graduate Coordinator

The Graduate Coordinator shall be responsible for the election and initiation process for graduate students, alumni, and eminent engineers. The Graduate Coordinator shall serve a one-semester term.

Service Chairpersons (2)

The Service Chairpersons shall be responsible for organizing all service projects, large and small, with the exception of SECME, GatorTRAX, and the TEE program. The Service Chairpersons shall serve a one-semester term.

Social Chairpersons (2)

The Social Chairpersons shall be responsible for organizing all social events and provide food and refreshments at all meetings and E-Futures sessions. The Social Chairpersons shall serve a one-semester term.

Communications Chairperson

The Communications Chairperson shall be responsible for notifying members, eligible elected members, and Advisors of the time, place, and purpose of all meetings and events at least two business days in advance of the meeting or event and again the day of the meeting or event, and shall be responsible for producing and posting all flyers and coordinating mail outs. Also, he or she shall be the sole adminstrator of the Chapter's facebook page, responsible for keeping the page up-to-date. The Communication Chairperson shall serve a one-semester term.

Webmaster

The Webmaster shall be responsible for maintaining the Chapter website with updated news, dates, pictures and contact information. The Webmaster shall serve a one-semester term.

GatorTRAX Coordinator

The GatorTRAX Coordinator shall be responsible for leading a team, planning and conducting meetings and events associated with the MindSET program and shall be responsible for keeping the Chapter informed of involvement opportunities. The GatorTRAX Coordinator shall serve a two-semester term.

SECME Coordinators (2)

The SECME Coordinators shall be responsible for organizing, planning and executing regional SECME Olympiad. In the Fall semester they shall be responsible for maintaining communication and hosting a meeting with teachers. In the Spring semester, they shall be responsible for organizing a team of SECME Officers to plan all aspects of the event. The SECME Coordinators shall serve a two-semester term.

TEE Chairperson

The TEE (Tutoring for Engineering Excellence) Chair shall be responsible for organizing the TEE (tutoring) program with the goal of increasing the retention rate of the College of Engineering and shall be responsible for coordinating with professors, reserving rooms, planning lessons, and preparing tutors for all sessions. The TEE Chairperson shall serve a two-semester term.

Member Coordinator

The Member Coordinator shall be responsible for keeping members informed on all upcoming events, may plan member-only socials and service projects, shall be responsible for keeping track of all members' status, and ordering, distributing and collecting stoles for eligible members before and after graduation. The Member Coordinator shall serve a one-semester term.

Alumni Coordinator

The Alumni Coordinator shall be responsible for maintaining an alumni database and may invite alumni to participate in Chapter activities and events as well as plan special alumni gatherings. The Alumni Coordinator shall serve a one-semester term.

Fundraising Coordinator

The Fundraising Coordinator shall be responsible for planning and organizing fundraising events and opportunities for the Chapter. The Fundraising Coordinator shall serve a one-semester term.

BEC & E-Week Representative

The Benton Engineering Council Representative shall attend all BEC meetings and shall report back to the Officers and members, shall work with the Engineer's Fair Representative to coordinate all E-Week related activities, and shall handle Chapter Requests for special events funding from BEC. The Benton Engineering Councial Representative shall serve a two-semester term.

The Engineer's Week Representative shall attend all scheduled Engineer's Week Meetings and shall be responsible for planning, organizing, and setting up the events sponsored by Tau Beta Pi at the annual Engineer's Fair and Engineering Bowl. The Engineer's Week Representative shall serve a two- semester term.

Clock Tower Coordinator

The Clock Tower Coordinator shall be responsible for organizing a team to complete the clock tower outside Weil Hall. The clock tower has four clock faces, each with a different type of clock. The Clock Tower Coordinator shall serve a two-semester term.

Initiation Coordinator

The Initiation Coordinator shall be responsible for planning the initiation ceremony at the end of each semester. This includes reserving the initiation room, assigning roles to Officers or members, testing all required equipment, and obtaining any materials needed. The coordinator shall schedule a practice initiation sequence with assigned Officers/members. The Initiation Coordinator shall serve a one-semester term.

Banquet/Awards Coordinator

The Banquet Coordinator shall be responsible for planning the end of semester banquet that directly follows initiation. This includes reserving the location, preparing the program, inviting a guest speaker, and planning the menu while working with the Treasurer to keep within budget. The coordinator shall keep track of all attendees and guests planning to attend and shall coordinate with the Officers to select recipients and prepare awards to be distributed at banquet. The Banquet Coordinator shall serve a one-semester term.

FE Review Coordinator

The FE Review Coordinator shall be responsible for organizing reviews for the Fundamentals of Engineering exam. This includes reserving rooms, coordinating with professors to teach the sessions, and attending all reviews to collect payment. Semester may contain reviews on materials sciences, mechanics of materials, statics, thermodynamics, fluids, chemistry, AC/DC circuits, dynamics, and engineering economics. The FE Review Coordinator shall serve a one-semester term.

Pi Run Coordinator

The Pi Run Coordinator shall be responsible for organizing the annual Pi Run around March 14. This includes coordinating with campus police, advertising for the event, and purchasing prizes for the winners. The Pi Run Coordinator shall serve a one-semester term.